Group Settings

Access Level

Owner (Administrator)

Overview

Group Settings allows administrators to manage how your organisation operates within the Match Official System. You can control user registration, calendar dates, folder access, notification settings, and how users interact with assessments and plans.

How to Access

From the main menu, click Admin then Group Settings.

Before You Start

• You must be an administrator with the correct access level
• Changes to group settings affect all users in your group
• Some settings are destructive (such as folder deletion) and cannot be easily undone
• Your group's licence information is displayed at the top of the page

Major Settings

Subgroups

Subgroups allow you to organise teams or departments within your group. Each subgroup can have its own members and folder structure.

View and manage existing subgroups:

1. Navigate to Group Settings
2. Click the Subgroups tab
3. You see a list of all subgroups in your group
4. For each subgroup, you can:
5. Click Edit to rename it
6. Click Delete to remove it (the subgroup folder will be deleted)
7. Click Recreate Folder to restore a missing folder (if folder viewing is enabled)

Add a new subgroup:

1. In the Subgroups section, enter the subgroup name in the text field
2. Click Add subgroup
3. A new subgroup is created with its own folder
4. You can now add users to this subgroup

Note

The number of subgroups you can create depends on your licence.

Theme

Choose the visual appearance of the system for your group.

Change the group theme:

1. In the Major Settings section, click the Theme tab
2. Click on a theme image to select it
3. The system reloads and applies your new theme immediately
4. All users in your group see the new theme

If you need a custom theme, contact Cortana Design.

User Registration

Control whether new users can register themselves with your group.

Enable or disable user registration:

1. Click the User registration tab
2. Select Yes to allow registration or No to disable it
3. If enabled, you see a registration URL that you can share with potential users
4. New users who register will have group-level access (administrators must assign them to subgroups afterwards)

Calendar Start

Set which month marks the beginning of your calendar year.

Change the calendar start month:

1. Click the Calendar Start tab
2. Select your preferred starting month from the dropdown
3. The selected month is now the first month of your calendar year throughout the system

Location

Store your group's default location and postcode for weather information and location-based features.

Save location details:

1. Click the Location tab
2. Enter your group's location (town/city)
3. Enter your postcode
4. Click Save location
5. Result: These details are stored and used for location-based features

Quick Links

Manage shortcut links that appear on the home page for your group.

View quick links:

1. Click the Quick Links tab
2. You see a table of all links currently displayed

Add a new quick link:

1. In the Quick Links section, enter:
2. Link title: The text users see
3. Link url: The full web address (e.g., https://example.com)
4. Icon: Select an icon from the dropdown (optional)
5. Click Add quick link
6. The link is added to the home page immediately

Edit a quick link:

1. Click Edit next to the link
2. Update the title, URL, or icon
3. Click Update

Delete a quick link:

1. Click Delete next to the link
2. The link is removed from the home page

User Access and Actions

These settings control what features users can access and what actions they can perform.

Folder Settings

Control whether users can access the User folder and Subgroups folder.

Enable or disable folders:

1. Click the Folder Settings tab
2. For User folder: Select Yes to enable or No to disable
3. For Subgroups folder: Select Yes to enable or No to disable
4. Click Save user settings at the bottom of the page

Warning

Disabling a folder will delete it and all its contents. This cannot be undone.

Modules

Control whether users can access specific assessment types.

Enable or disable peer assessments:

1. Click the Modules tab
2. Select Yes to allow peer assessments or No to disable them
3. Click Save user settings

Enable or disable user search:

1. In the Modules section, select Yes to allow users to search profile information or No to disable it
2. Click Save user settings

User Responses

Control what options users have when creating assessments and plans.

Diary entries - Allow users to:

1. Click the User responses tab
2. Make entries confidential: Select Yes or No
3. Make entries view only: Select Yes or No
4. Request a review: Select Yes or No

Plan entries - Allow users to:

1. Make entries confidential: Select Yes or No
2. Make entries view only: Select Yes or No
3. Request a review: Select Yes or No

All settings can be customised per response type.

Notifications

Configure automatic email notifications for various activities.

Diary notification settings:

1. Click the Notifications tab
2. Under "Notifications for diary entries", choose Yes or No for:
3. Notify reviewers of new review requests
4. Notify user when reviewed
5. Notify reviewer when entry is seen by user
6. Click Save user settings

Assessment notification settings:

1. Under "Notifications for assessment entries", choose Yes or No for:
2. Notify user when new assessment is assigned
3. Notify reviewer when assessment is seen by user
4. Click Save user settings

Plan notification settings:

1. Under "Notifications for plan entries", choose Yes or No for:
2. Notify reviewers of new review requests
3. Notify user when reviewed
4. Notify reviewer when seen by user
5. Notify user when reviewer has seen view-only entries
6. Click Save user settings

Peer review notification settings:

1. Under "Notifications for peer review entries", choose Yes or No for:
2. Notify user of review
3. Notify admin(s) of review
4. Notify reviewee when review seen
5. Notify admin(s) when review seen
6. Click Save user settings

Common Tasks

Create a new subgroup

1. Navigate to Group Settings
2. In the Subgroups section, enter a name for your new subgroup
3. Click Add subgroup
4. The subgroup is created with its own folder
5. Add users to the subgroup through the Membership section

Change your group's theme

1. Go to Group Settings
2. Click the Theme tab
3. Click on the theme image you want to use
4. The page reloads with the new theme applied

Enable user registration for your group

1. Go to Group Settings
2. Click the User registration tab
3. Select Yes
4. Share the registration URL with potential users
5. New users can register themselves

Set when your calendar year starts

1. Go to Group Settings
2. Click the Calendar Start tab
3. Select the month your calendar year begins
4. All dates throughout the system reflect this starting month

Add multiple quick links

1. Go to Group Settings
2. Click the Quick Links tab
3. Add the first link: enter title, URL, and icon, then click Add quick link
4. Add the second link: repeat the process
5. Continue for each link
6. All links appear on the home page in order

Restrict folder access

1. Go to Group Settings
2. Click the Folder Settings tab
3. Select No for User folder or Subgroups folder (or both)
4. Click Save user settings
5. Users no longer see or access that folder

Warning

Folders will be deleted along with all their contents.

Troubleshooting

Settings not saving

Symptoms

• You click Save but the settings don't change
• Error message appears

How to fix

1. Check that you have administrator access
2. Verify all required fields are completed
3. Try saving again
4. If the problem continues, contact your system administrator

Common causes

• Insufficient access permissions
• Missing or invalid information in fields
• Browser cache issues

Quick links not appearing on home page

Symptoms

• You added a quick link but don't see it
• Links appear for some users but not others

How to fix

1. Go back to Group Settings
2. Click the Quick Links tab
3. Verify the link was created (it should appear in the table)
4. Check that the URL is valid and starts with http:// or https://
5. Clear your browser cache and refresh the page

Common causes

• URL format is incorrect
• Browser cache preventing display of new link
• User permissions preventing access

Folder is missing

Symptoms

• A subgroup folder is marked as missing
• Users cannot access the folder

How to fix

1. Go to Group Settings
2. In the Subgroups section, click Recreate Folder next to the missing subgroup
3. The folder is recreated
4. Users can now access it again

Note: Folder recreation is only available if folder viewing is enabled in Folder Settings.

Related Pages

• Assessment Templates - Configure assessment types and templates
• User Management - Add and manage users
• Membership - Assign users to groups and subgroups