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Admin: Group Membership

Warning

Owner access required - Owner role only

Overview

Membership Management Interface

Manage who belongs to your group and what they can do. Organise users into subgroups, assign permission levels, and keep membership aligned with your association structure.

Permission Levels

  • User: Standard member access.
  • Viewer: Read-only access across areas (cannot modify).
  • Reviewer: Can assess/review where applicable.
  • Owner: Full administrative control.

Choose the least privilege level required for the member's role.

Find Members

  • Search: Type a name or email, then Search.
  • Filter: Show by access level (User, Viewer, Reviewer, Owner).
  • Clear: Reset filters to see all.

Add Members

Add existing system users into your group, or invite new ones if enabled.

  1. Click Add Member or Invite Member.
  2. Search by name or email, select the person.
  3. Choose Permission Level.
  4. Assign to Subgroup(s) (optional, recommended).
  5. Confirm.

Invitations (if enabled):

  • Sends an email with a registration link to join your group.
  • Links may expire; re-send as needed.

Edit Permissions

  1. Click Edit next to a member.
  2. Change Permission Level.
  3. Update Subgroup assignments.
  4. Save changes.

Considerations:

  • Permission changes take effect immediately.
  • Reviewers may gain access to assessment tools and reports.

Remove Members

  • Click Remove on a user to revoke group access.
  • Removing does not delete the person from MOS - only from your group.
  • Re-add later if needed.

Subgroups

Use subgroups to mirror teams, regions, or squads.

  • Expand/Collapse to manage subgroup members.
  • Users can belong to multiple subgroups.
  • Subgroup membership often controls visibility of news, reports, and files.

Troubleshooting

  • User not found: The person may not exist in MOS yet - send an invite.
  • Cannot change level: Restricted by policy - contact an Owner or support.
  • Visibility issues: Ensure subgroup assignments are correct.
  • Duplicate members: Remove the redundant entry and keep a single membership record.

Tips

  • ✅ Apply the principle of least privilege.
  • ✅ Keep subgroup membership up to date.
  • ✅ Review Reviewer/Owner lists quarterly.
  • ✅ Document changes for compliance where required.