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Appointment Roles and Venues

Access Level

Owner access required to configure roles and venues

Overview

Before you can make the most of the Appointments feature, you need to set up the roles officials can be assigned to, and the venues where events are held. Both are used throughout the appointments workflow — in event creation, official assignment, and auto-appoint suggestions.

How to Access

  • Roles: Owner Admin → Appointments → Roles
  • Venues: Owner Admin → Appointments → Venues

Appointment Roles

Roles define what position an official fills at an event — for example, Umpire, Referee, or Goal Umpire. Roles appear as options whenever you assign an official to an event or configure a Round Template.

Adding a Role

  1. Click Add Role
  2. Enter a Role Name (required)
    • Example: Umpire, Goal Umpire, Referee
  3. Enter a Sort Order (optional)
    • Lower numbers appear higher in dropdowns throughout the system
    • Default is 0
  4. Click Save
  5. Result: The role appears in the roles table and is immediately available in event assignment and auto-appoint

Editing a Role

  1. Click the Edit button next to the role
  2. Update the name or sort order
  3. Click Save

Deactivating a Role

Click the Active toggle next to a role to deactivate it. Deactivated roles no longer appear in dropdowns when assigning officials. Existing appointments with that role are not affected.

Deleting a Role

Click the Delete button next to the role and confirm when prompted.

Tip: If a role is no longer needed, deactivating it is safer than deleting it — deactivated roles are hidden from dropdowns but existing appointments remain intact.

Appointment Venues

Venues are the locations where events take place. They can be linked to events when creating or editing them, and appear in official appointment notifications.

Adding a Venue

  1. Click Add Venue
  2. Fill in the venue details (see fields below)
  3. Click Save
  4. Result: The venue appears in the venues table and is immediately available in event creation

Venue Fields

Venue Name (required) — the name of the venue as it should appear to officials. Example: Optus Stadium

Address — street number and name. Example: 333 Victory Parade

Suburb — Example: Burswood

State — Example: WA

Postcode — Example: 6100

Editing a Venue

  1. Click the Edit button next to the venue
  2. Update any of the venue details
  3. Click Save

Deactivating a Venue

Click the Active toggle next to a venue to deactivate it. Deactivated venues no longer appear in the venue picker when creating or editing events. Existing events with that venue are not affected.

Note: Venues are deactivated, not deleted. This preserves the link to any existing events that use the venue.

Tips

  • Set up all your roles before creating events. Roles cannot be assigned to officials if they have not been created first.
  • Add all your regular venues at the start of the season so they are ready to select when creating fixtures.
  • Use the Sort Order on roles to control the order they appear in dropdowns — put your most common roles at the top with lower numbers.
  • Appointments — Create events and assign officials using the roles and venues you configure here
  • Auto-Appoint — Round Templates use roles to define staffing requirements per grade